Vacancy Details

مساعد إداري

To perform all secretarial duties related to the office of the Directors and Managers. Such duties and responsibilities require excellent organizational and communication skills, effectiveness, as well as confidentiality, accuracy and attentiveness. All activities must be performed with a deep understanding of KFAS’s policies, procedures, practices, and activities.

Operational

  1. Receive, log and screen correspondence ensuring that supporting background information is attached to correspondence to facilitate the Director /Manager in responding/taking action
  2. Manage the Director's /Manager's calendar by organizing meetings (both internal and external) and carrying out meeting logistics
  3. Meet and greet the Director's and Manager's visitors, ensuring to provide sufficient assistance and to respond to all information requests
  4. Make and take telephone calls, and respond to routine inquiries;
  5. Undertake word processing of correspondence in Arabic and English and help process reports, including the drafting of documents as directed.
  6. Handle travel arrangements, visas and hotel reservations for the Directors and his guests as and when required.
  7. Maintain confidentiality particularly in the circulation of sensitive information.
  8. Interface with all KFAS offices to ensure smooth and timely flow of communications and correspondence
  9. Maintain and update office filing system ensuring the effective storage of the correspondence and documentation; ensure that sufficient file referencing is used to allow for easy retrieval of documents as required
  10. Draft and send e-mails as and when required
  11. Perform any other duties as assigned by the Directors/Managers from time to time.

Internal

  1. Director General Office
  2. All KFAS Directorates/Departments

External

  1. KFAS’ Centers
  2. Guests/Visitors
  3. Vendors/Suppliers
  4. Ministries

المؤهلات

  1. Bachelor’s Degree in Business Administration or similar

الخبرة

  1. 3 years’ experience in the field of general administration
  2. Experience in a funding institution of a similar size and nature is desirable

الكفاءات:

Behavioral

  • Analytical Thinking & Problem Solving
  • Communication Skills
  • Continuous Improvement and Self Development
  • Execution Excellence
  • Initiative and Enthusiasm
  • Innovative and Ideas Driven
  • Stakeholder Orientation
  • Teamwork

Functional

  • Collect & Interpret Information
  • Information/Records Administration
  • Office Management
  • Office Technology
  • Planning & Organizing